MINUTES OF THE NANAIMO LAWN BOWLING CLUB

SPRING ANNUAL GENERAL MEETING

APRIL 6, 2008

The Meeting was called to Order by President Paul Roughton at 2:10 p.m.

A Quorum was met with approximately 75 members.

APOLOGIES : Derek Shandley, Rick Quibell, Gordon Cornish

WELCOME : President Paul Roughton welcomed everyone present.

MINUTES : Minutes of the AGM held December 4, 2007 at the Nanaimo Curling Club were approved as circulated. Moved by Bob Smith, 2nd by Roelie Roos. Passed.

BUDGET REPORT : Read by Treasurer Mary Roughton, submitted and filed.

MEMBERSHIP DUES : A motion to keep the Membership fees at $110.00. Moved by Angela McKenzie, 2nd by Peter MacLachlan. Motion carried.

COMMITTEE REPORTS :

WAYS & MEANS : David Towns reported the Sponsors had been canvassed and he expected a good response.

GREENS REPORT : Jamie Bridge reported it has been a cold wet winter and the greens are in poor condition. We will have a slow start. The greens have had moss treatment and have been fertilized. Once again we would appreciate members volunteering to work. Jamie reported, thanks to Members who so willingly donated their time to work on the Greens and Grounds, allowed the Club to save the Contract Fees for doing this work. Jamie expressed a sincere thanks to all Members who have come out to work in the past. This has allowed the Club to buy some of the new equipment that was needed.

Jamie suggested the Mats would be needed at times, as some members have difficulty in their delivery and sometimes loft their bowls, this can damage the greens.

A suggestion was raised about buying a Greens Iron, Jamie commented it would cost about $7,000. and we would have little space to store it, he did not feel it would be very beneficial. Possibly we could borrow one some time and see how it worked.

Zena Buck and Louise McLeod have volunteered to look after the gardens.

GAMES : George Gibson -Report read and submitted for file.

George circulated the Nanaimo Lawn Bowling Club Calendar for 2008.

George thanked all the members who have given their time in helping him set up the tournaments.

George reported it has been agreed upon that while bowling in Club Competitions two members could share bowling. (eg) One person bowl two games and the second person one game. Each player would have to be from the same rated position. This will allow more people to compete if they felt they cannot bowl 3 games in a row.

The 2007 “Roster” is not current anymore. George showed the new booklet which will now be used and is available only to those going into Competitions, as there is limited supply.

Jeff Dixon made a suggestion we alternate raking ends instead of the way it has been done in the past. Discussion and left pending. It was generally felt that this was a good idea.

President Paul suggested he would like to see a competition set up with the Duncan Club.

COACHING : Due to the failing health of John Evans, John and wife Maureen will not be Coaching this year, therefore we will need replacements. Open House will be held April 12 & 19th. Please bring your guests and tutor them around, it is found to be more effective this way.

MARKETING : A new chairman is needed as John Evans is unable to continue chairing this project. Kate Wilson has prepared Open House cards to be distributed to encourage new bowlers. Monty Greer has volunteered to chair the “Bring your family and friends” BBQ.

MEMBERSHIP : Warren Nolte – Report read and submitted for file.

Asked members to fill out their Application forms and present along with their payment. Place some importance on Emergency Contact.

CANTEEN & HOUSE : Hubert Poschmann gave his report and said the Canteen would be run a little differently this year. It has been decided the lock for the refrigerator is to be changed and that only selected members know the combination.

TELEPHONING : Meg McGovern read her report and submitted it for file.

Meg thanked all the Telephone Ladies for a job well done.

SIGHT IMPAIRED : Don Sherry – Asked for volunteers to help with the Sight Impaired bowlers. This group will start bowling May 6th.

NEWS LETTER : Sharon Butler –Requested that any ideas for the News Letter would be welcomed and helpful as Sharon is new to the Club and would appreciate your suggestions.

KITCHEN : Kathleen Sherry – Report read and submitted for file. . Kathleen announced the kitchen would be open for free coffee and cookies for the month of April. Kathleen requested that volunteers look after the kitchen one month at a time, making the load that much easier. Kitchen Captains are needed for May, June, July, August and September.

Meg McGovern will look after the kitchen for Open Bowls Tournaments.

UMPIRES : Jeff Dixon – Reported there are ten Umpires. Jeff suggested each member should read their “Laws of the Sport of Bowls” and brush up on the “RULES”.

ACCESSORIES : Lesia Gafka – Reported she has T- shirts, Crests and Pins for sale. Lesia gave instructions how to sew the Crests on.

SHORT MATS : Report read and submitted for file by Julie Hustwick.

A group of 18 to 24 bowlers come out to bowl each time and could be greater in numbers if Facilities and Mats were available.

Discussion : A new venue is being sought and about $6,000. is required for Mats and Supplies. Jimmy Muller is looking into finding a new venue. Kate Wilson is looking into obtaining new mats and supplies.

Motion made to buy new supplies. Moved by Ruelie Roos

2nd by Zena Buck. Motion passed, 10 abstained.

SUNSHINE LADY : Joan Nolte – Joan reported sending out seven cards to members who have been ill or needing encouragement. Requested that members let her know, when they hear of a member who is ill or having problems.

COMPUTER WEB SITE : Kate Wilson keeps the BC Bowls Site updated. If anyone is interested in setting up a site, please contact Kate.

SUNDAY AFTERNOON BOWL & TEA – Elena Dally & Mike Rogers – Elena & Mike will not be available on April 20th. George Gibson will look after it that day with Anne Ashdown bringing the cookies.

MEMORY BOOK : Mim Lee reported the book is up to date. Would anyone like to take this job over. No response so Mim will continue doing it.

BVINN and PR AGM : Report read and submitted for file by Kate Wilson.

NEW BUSINESS : No new Business to report on.

Roelie Roos announced it was Bill Roos’s birthday and asked that everyone share in a piece of Bill’s birthday cake with their coffee or tea.

Meeting adjourned at 4 p.m. Moved by Eric Spalding, 2nd by Mim Lee.

Joan Nolte – Secretary

Note – Two days after this report, John Evans passed away . A great loss to our Club.